Job Description

Integrated Construction, LLC continues to grow and we’re seeking a team-oriented multi-tasker with excellent communication skills, and a friendly, upbeat attitude for the role of Administrative Assistant/Receptionist.

The ideal candidate will be able to provide support to Executives and employees, handle standard office tasks, greet and direct all visitors while also providing polite and professional assistance via phone. Additionally, candidates should express a genuine desire to meet the needs of others, complete tasks efficiently and accurately while maintaining a helpful and positive presence in the workplace. This is a full-time position at our Jacksonville, FL. headquarters, Monday – Friday, 8:00 A.M. to 5:00 P.M.

Unlike most, Integrated Construction stands out among its competitors by offering an every day “Casual attire” dress code and extensive benefits package including: employer paid employee medical, dental, and vision plans, PTO, 401K & company match, ESOP (Employee Stock Ownership Plan), and Free Friday Lunch to our employees. In addition, company sponsored team building and family events give us some good times together outside of the workplace!

Responsibilities:

• Provide front-desk coverage by navigating callers to the right point of contact, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Provide secretarial support to Executives and staff as needed and perform clerical duties such as copying, scanning, and tasks/projects as assigned.
• Act as liaison for employees with questions/issues related to company benefits.
• Assist with project closeout documents.
• Assist with various Business License applications and renewals across multiple counties and states. 
• Plan, organize, and schedule company meetings/events in the office and off-site.
• Order and oversee food deliveries for group meetings.
• Assist in stocking and distribution of office supplies and snacks.
• Maintain company calendar, send invite requests as directed.
• Desire to be proactive and create a positive experience for others.
• Additional clerical and other tasks as assigned.

Required Skills and Qualifications:

• High school diploma or equivalent. Associate degree or 1 year minimum experience in administrative tasks/role preferred.
• Strong written and verbal communication skills, time-management skills and multitasking ability.
• Knowledge of office equipment including laptops, monitors, keyboards, desktop and commercial printers; copying, scanning, research and information tracking. 
• Aptitude for learning new software, systems, and industry specific data. 

INTEGRATED CONSTRUCTION, LLC is dedicated to delivering full service to our clients throughout the process of integrating all design-build components, critical preconstruction planning and comprehensive construction management, ensuring we deliver a superior project.We are committed to achieving unparalleled Construction Services while developing and maintaining lasting relationships among Owners, Developers, Partners, Clients, and Industry Professionals.INTEGRATED CONSTRUCTION, LLC has always emphasized that outstanding people are the key to our success. Our strength and future growth depend on the contributions made by you and each person within our organization. We value family, friendships, and teamwork. We promote and encourage an environment for collaboration, innovation, quality, integrity, and accountability.

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