Job Description
Reynolds Construction Management is seeking a Part-Time Administrative Assistant to join our team. We are looking for a highly organized, detail-oriented, and proactive individual. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and enjoys keeping operations running smoothly. As a key point of contact for both internal and external communications, the Part-Time Administrative Assistant will play an essential role in maintaining efficiency and professionalism in our day-to-day activities – on a flexible schedule that supports work-life balance.
Duties And Responsibilities - Provide general administrative support to staff and management
- Answer and direct phone calls, take messages, and handle correspondence
- Manage calendars, schedule appointments, and coordinate meetings
- Maintain and organize office files, both physical and digital
- Prepare and edit documents, reports, and presentations
- Handle data entry and update internal databases with accuracy
- Order office supplies and monitor inventory
- Assist with bookkeeping or invoice processing, if required
- Greet visitors and provide a welcoming office presence
- Perform other clerical tasks as needed to support daily operations
Required Skills And Abilities - Excellent verbal and written communication skills
- Strong organizational and time-management abilities
- High attention to detail and accuracy
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace
- Ability to handle confidential information with discretion
- Dependable, self-motivated, and able to work independently with minimal supervision
- Comfortable managing multiple tasks and prioritizing efficiently
- Professional demeanor and strong interpersonal skills
- Basic knowledge of office equipment (printers, copiers, scanners)
- Familiarity with data entry, filing systems, and recordkeeping practices
Education And Experience - High school diploma or equivalent required
- 1 year of experience in an administrative, clerical, or office support role preferred
- Experience with office software, filing systems, and administrative procedures
Work Environment - This is a part-time position, typically requiring 15–25 hours per week.
- Standard hours will fall within Monday–Friday, 9:00 a.m. – 2:00 p.m. with some flexibility depending on business needs.
- The role is based in a professional office setting with standard office equipment such as computers, printers, and phones.
- The employee may spend long periods sitting, typing, or working on a computer.
- Occasional lifting of light office materials (up to 20 lbs.) may be required.
- A collaborative, supportive work culture with opportunities for growth and development.
Travel Requirements - Minimal to no travel required for this position
- Occasional local errands or off-site tasks may be requested, depending on business needs (e.g., delivering documents, picking up supplies)
- Must have reliable transportation if local travel is needed
Physical Requirements - Prolonged periods of sitting at a desk and working on a computer
- Ability to move about the office to access filing cabinets, office machinery, and supplies
- Must be able to lift up to 20 pounds occasionally (e.g., office supplies, files)
- Manual dexterity to operate standard office equipment such as computers, phones, copiers, and printers
- Visual acuity to read and produce accurate documents
#hc186681
Job Tags
Part time, Local area, Flexible hours, Monday to Friday,