Job Description

We are seeking a motivated and enthusiastic individual to join our publishing team as a Publishing Assistant. We are excited to offer an opening to join our vibrant and innovative publishing team at Springer Nature, working on our respected Medicine and Biomedicine open access journal portfolios. In joining the team, you would become part of one of the world’s leading global scientific and medical publishers, with staff based around the globe. The role of Publishing Assistant is wide-ranging and essential to the smooth running of the journal portfolios. It is not essential to have previous publishing experience, or a science background, however an interest in scholarly and research publishing, as well as a science degree, are welcome. This is an ideal first role for someone wanting to establish a career in academic publishing. This full time permanent position is offered in either the New York, Philadelphia, or London offices on a hybrid working pattern; please note that fully remote work is not offered. Role Responsibilities: Maintain scholarly journals: prepare new agreements, update internal systems, request payments, and maintain other journal records. Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings. Request annual journal reports and monitor schedule. Handle general enquiries from within Springer Nature and from external partners, esp. external editors and authors. Manage ongoing and ad hoc editorial and publishing projects under direction of publishing editors such as: assistance with editor recruitment and onboarding; compiling reporting on journal metrics; researching complex ethics cases; following up on commissioning invitations and tracking; and other projects as assigned. Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines. Experience, skills and qualifications: Educated to degree level or equivalent. Experience working in a fast-paced office environment is preferred. Microsoft Office (MS Word, Excel, PowerPoint) and Google (Google Docs, Google Sheets) suite and database management experience. Ability to work within a team and meet daily deadlines. Strong verbal and written communication skills. Exceptional organizational and interpersonal skills. Ability to prioritize in a high-volume environment and work on your own initiative. Ability to demonstrate publishing business awareness and to learn quickly. Keen proofreading skills and a sharp eye for detail. A resourceful and proactive approach to problem-solving and customer service. Flexibility and ability to work in a multi-cultural environment.

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